ANNEX I
Principles for providing feedback on the performance of NCA sub-coordinators in joint supervisory teams of the Single Supervisory Mechanism
(SSM performance feedback)
Principle 1
Scope of the SSM performance feedback
NCA sub-coordinators in JSTs will be subject to SSM performance feedback, provided that they work in a JST on the basis of at least 25 % of a full-time equivalent position as defined in the employment framework of the relevant NCA.
Principle 2
Purpose of the SSM performance feedback
In order to ensure and improve the functioning of the SSM as a whole, the SSM performance feedback will recognise and assess the NCA sub-coordinators' performance when carrying out their tasks, with a view to further developing their understanding of the objectives and competencies common to the SSM, and thereby fostering motivation among team members.
Principle 3
SSM performance feedback process for NCA sub-coordinators
1. | At the beginning of the feedback cycle, the JST coordinator, after consultation with the NCA sub-coordinator, sets the main tasks and objectives for the NCA sub-coordinator referred to under Principle 1. The main tasks and objectives will be recorded in the SSM feedback form. |
2. | The JST coordinator is to provide each NCA sub-coordinator referred to under Principle 1 with ongoing guidance and informal feedback throughout the feedback cycle. Once the feedback cycle is completed, the JST coordinator will provide each NCA sub-coordinator referred to under Principle 1 with end-of-cycle feedback, both orally and in writing in the SSM feedback form. |
3. | Both the ongoing and the end-of-cycle feedback will take into account the NCA sub-coordinators' main tasks and objectives, as recorded in the SSM feedback form, the SSM competencies set out in Annex II and their team's contribution to the overall functioning of the JST. |
Principle 4
Access to the SSM performance feedback
1. | The end-of cycle performance feedback for NCA sub-coordinators in a JST may be made accessible to, and may be used by the relevant NCA for the purpose of facilitating the NCA's regular management of its staff, if allowed by the applicable national laws. |
2. | NCAs may choose to use the SSM performance feedback as additional input to their internal performance appraisal systems, if allowed by the applicable national laws. |
3. | Access to the SSM performance feedback, including its transfer, will be granted to NCAs in accordance with Article 8(a) of Regulation (EC) No 45/2001 of the European Parliament and of the Council (1). |
Principle 5
Protection of personal data processed in the context of the SSM performance feedback
1. | The SSM performance feedback data will be processed by the ECB in accordance with Regulation (EC) No 45/2001. |
2. | The performance feedback data is to be used exclusively for the purposes described under Principles 2 and 4 and the data is to be stored for a maximum period of five years. |
(1) Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (OJ L 8, 12.1.2001 p. 1).