1. External reviewers shall use the standard forms and templates set out in the Annex to this Regulation for notifying a material change as referred to in Article 24(1) of Regulation (EU) 2023/2631 to ESMA. External reviewers shall submit the information required in a machine-readable format which allows:
the information stored in those forms to remain accessible to ESMA for 45 working days;
for the unchanged reproduction of the information.
When submitting the standard forms and templates, external reviewers shall ensure the following:
documents submitted with the standard form are clearly identified as containing the required information;
each document containing the information is assigned a unique reference number;
Where a requirement of Regulation (EU) 2023/2631 does not apply to the notification, external reviewers shall indicate this in the standard form and provide an accompanying explanation.
2. External reviewers shall accompany the standard form with a letter signed by a member of the external reviewer’s senior management, attesting that the information submitted in the standard form is accurate and complete to the best of that member’s knowledge, at the date of the submission of that standard form.
3. ESMA shall keep personal data relating to notifications of material changes in the information provided for registration as an external reviewer for as long as it is necessary to assess the notification and no longer than five years after the external reviewer has ceased to perform its function. External reviewers shall keep personal data relating to notifications of material changes in the information provided for registration as long as necessary and no longer than five years.